Supply Chain Management

Sourcing & Contract Management

Request for Proposal

RFP# Doc13400792

 RFP Name:
Enterprise Resource Planning Integration Partner Requirements

RFP Information:

Contact Information:

Open:

01/25/2010 11:59:00 AM CDT

Name:

Matthew P. Moton

Close:

02/18/2010 9:30:00 AM CDT

E-mail:

mmoton@mdanderson.org

Phone:

713-745-8300

RFP Description: Integration Partner

The University of Texas M. D. Anderson Cancer Center

Enterprise Resource Planning Integration Partner

Overview

Minimum Deliverables for the Integration Partner

	Deliverable	Tasks	Vendor	MDACC
a)	Project Management Plan(s)**	Provide Project Schedule(s) for the Integration Project(s) and include all tasks that need to be completed for a success completion and sign-off of all agreed to deliverables.	Project Management Plan(s)	Final approval on Project Management Plan(s)
b)	Integration roles and responsibilities	Refine roles and responsibilities for the Integration activities of all participating stakeholders both Integration Team and MDACC.	Documented Integration Roles and Responsibilities	Final approval on Integration Roles and Responsibilities
c)	List of Deliverables	Provide a complete list of deliverables required for a successful Oracle/PeopleSoft ERP Implementation.	List of Deliverables	Final approval on List of Deliverables
d)	ERP Roadmap	Provide recommended Proposed ERP Roadmap - Timeline (All projects within scope of ERP Program) explaining the order in which the modules should be addressed.	Documented ERP Roadmap	Final decision on ERP Roadmap
e)	Integration Project structure	Provide recommended proposed Integration Project team structure explaining how teams should be organized to align with the order in which the modules should be addressed.	Integration Project structure	Final decision on Integration Project structure
f)	Resource Plan	Provide recommended resource plan needed to address Integration Project activities.	Resource Plan	Final decision on Integration Project Resource Plan
g)	Current State Analysis**, Product Fit-Gap Analysis** and Future State Design**	Conduct sessions to document the Current State Analysis, Fit-Gap Analysis and Future State Design.	Documented Current State, Fit-Gap Analysis and Future State	Final decision on Current State, Fit-Gap Analysis and Future State Design
h)	Business Process redesign best practices	Provide best practices during business process redesign as part of Fit-Gap Analysis.	Best Practices for business processes	Final decision on Fit-Gap Analysis
i)	Conference Room Pilots	Conduct sessions with MDACC business representatives to review current delivered product during Fit-Gap Analysis and to identify potential Future State Design.	Sessions	Final decision on Fit-Gap Analysis and Future State Design
j)	Interface Specifications** (functional and technical)	Prepare Interface specifications detailing the data required for any systems outside of the Oracle PeopleSoft ERP modules.	Interface Specifications	Approval of results
k)	Data Conversion Specifications** (functional and technical)	Prepare Data Conversion Specifications requirements.	Data Conversion Specifications	Approval of results
l)	Security Requirements Specifications** (functional and technical)	Prepare Security Requirements specifications (matrix) detailing roles and corresponding type of security access for each role for all Oracle PeopleSoft Modules within the scope of this ERP Program.	Security Requirements Specifications	Approval of results
m)	Reporting Requirements Specifications** (functional and technical)	Prepare Reporting Requirements specifications.	Reporting Requirements Specifications	Approval of results
n)	Workflow Requirements Specifications** (functional and technical)	Prepare Workflow Requirements specifications	Workflow Requirements Specifications	Approval of results
o)	Testing Scenarios and Scripts**	Integration Partner and MDACC will jointly provide testing scenarios and scripts for each type of test.	Test Scenarios and Scripts	Approval of results
p)	Testing**	Prepare Testing Plan(s), define testing processes that should be used to properly conduct the following types of testing; Functional, Regression, System Integration, Performance, Conversion, Security and User Acceptance. Also assist MDACC with these types of testing and document results.	Testing Plan, Processes and results	Approval of results
q)	Configuration Specifications** (functional and technical)	Prepare Configuration Specifications	Configuration Specifications	Approval of results
r)	Customizations Specifications** (functional and technical)	Prepare Customization Specifications prepared by Integration Partner	Customization Specifications	Approval of results
s)	Organizational Change Management Strategy Plan**	Integration Partner and MDACC will jointly develop an Organizational Change Management Strategy Plan especially for any Business Process that is redesigned.	Organizational Change Management Strategy Plan	Final decision on Organizational Change Management Strategy Plan
t)	Training Strategy, Plan and Materials**	Integration Partner and MDACC will jointly provide module documentation.	Training Documents	Approval of results
u)	Issue resolution	Integration Partner and MDACC will jointly review current configuration and setup of application to provide resolutions for application issues.	Issues are resolved.	Approval of results
v)	Weekly status meetings and status report	Integration Partner and MDACC will conduct weekly team meetings and provide a status of their activities	Status	Review from MDACC Program Manager

It is important to note that the vendor or vendors selected to develop M. D. Anderson’s RFP are not automatically qualified to engage with the Institution for purposes of implementing the recommended strategy or solutions. The engagement of contracted services for implementation can, at M. D. Anderson’s discretion, be solicited via a second and separate Request for Proposal.

This RFP is for review purposes only. Proposals will not be accepted if not submitted through M. D. Anderson's online Ariba Sourcing tool. With this process, you will be able to respond to our RFP, including specifications, terms and conditions, and other pertinent documents within one centralized web console. This RFP will be available for review on Ariba on 01/25/10 at 11:59 a.m. CST.

Interested Suppliers Next Step:

The next step in this process is for you to register your company information on Ariba Supplier Portal. To participate in this sourcing event or any future events, M. D. Anderson now requires ALL suppliers, regardless of current business relationship, to complete an online registration. This will allow us to collect general information about your company. Visit our website at www.mdanderson.org/suppliers, click on the Supplier Registration link and complete your company registration. It is important to keep in mind that registration through the Ariba site is the first step in doing business with M. D. Anderson. Additional important steps are still required from you in order to participate in this event. Please view the registration instruction carefully on how to add M. D. Anderson as your Buyer Company after registration is completed. Once you have successfully added us as your Buyer Company, we will review and approve your request. Once you have been approved, you will be invited to participate in this event or in any current RFPs that match to your company commodities.

***Interested suppliers should also note that Subcontracting Opportunities are probable in connection with this solicitation. Please review the HUB Subcontracting Tip Sheet.

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Revised on Monday, January 25, 2010 07:07:40 AM

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