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The University of Texas M. D. Anderson Cancer Center
Enterprise Resource Planning Consultant Program Manager and
Implementation Partner
Overview
Minimum Deliverables for the Program Management Office (PMO) - Consultant
Program Manager
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Deliverable
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Tasks
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Measurable Acceptance Criteria
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a)
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PMO roles and responsibilities |
Refine roles and responsibilities for the ERP Program, individual
projects, and stakeholders both internal and external to MDACC |
Documented PMO Roles and Responsibilities |
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b)
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PMO Processes |
With
MDACC define the following PMO Processes
·
Risk
Management with escalation
·
Issue
Management with escalation
·
Change Management with escalation
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Status reporting
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Schedule Maintenance
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Metrics measurement/progress
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Financial Tracking
·
Resource Planning/tracking |
Documented PMO Processes |
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c)
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Resource Plan |
With
MDACC create staffing plan to identify resources needed for program
and individual project |
Documented Resource Plan
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d)
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Communications Plan |
With
MDACC define internal Communications Plan for ERP program including
escalation paths |
Documented Communications Plan |
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e)
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Risk Management Plan |
With
MDACC define Risk Management Plan for ERP program |
Documented Risk Management Plan |
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f) |
ERP Roadmap |
With
MDACC refine Proposed ERP Roadmap - Timeline (All projects within
scope of ERP Program, those projects that have a dependency upon the
ERP Program and the projects that the ERP Program is dependent
upon.) |
Documented ERP Roadmap |
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g)
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PMO Tools |
With
MDACC identify tools to be used by PMO such as Microsoft Project,
SharePoint and other Office products. |
PMO
Tools |
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h)
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Project Management standards and templates |
With
MDACC establish standards and templates that each project will
adhere and link to the following Project Support & Coordination
Services (PSCS) Project Management standards.
·
Project estimating
·
Stakeholder Analysis
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Project control processes, procedures and metrics
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Resource management
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Project plans/timelines
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Deployment strategies
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Testing Strategy
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Progress reporting including early warning indicators
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Tools
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Issue, risk, and change management
·
Communications |
Documented Project Management Standards |
Minimum Deliverables for the Program Management Office
(PMO) - Implementation Partner
|
Deliverable
|
Tasks
|
Measurable Acceptance Criteria
|
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a)
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ERP Roadmap |
With
MDACC refine Proposed ERP Roadmap -
Timeline (All projects within scope of ERP Program) |
Documented ERP Roadmap |
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b)
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Fit-gap Analysis review |
Review the Fit-gap Analysis and provide documented feedback. |
Documented review of Fit-gap Analysis |
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c)
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Implementation Strategy |
Provide Implementation approach, methodology and schedule |
Detailed Implementation plan |
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d)
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Data Conversion Strategy |
Provide Data Conversion approach and technical specifications |
Detailed Data Conversion plan |
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e)
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Deployment Strategy |
Provide the Deployment approach and transition strategy to the
support plan |
Detailed Deployment and Support Plan |
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f) |
Installation |
With
MDACC assist in the installation and review of previously installed
PeopleSoft software modules and 3rd party products needed
to support the implementation and deployment . |
Final
sign off from MDACC |
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g)
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Configuration |
Configure PeopleSoft modules as documented by Configuration
Specifications prepared by Integration Partner |
Passing test scenarios/scripts and sign off from MDACC |
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h)
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Customizations / Coding |
Develop PeopleSoft customized code or bolt-ons as documented by
Customization Specifications prepared by Integration Partner |
Passing test scenarios/scripts and sign off from MDACC |
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i)
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Testing scripts |
Implementation Partner and MDACC will jointly provide testing
scripts for each test stage.
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Final
sign off from MDACC |
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j)
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Training Documentation using UPK |
Implementation Partner and MDACC will jointly provide module
documentation using UPK as the documentation medium. |
Final
sign off from MDACC |
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k)
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Issue resolution |
Implementation Partner and MDACC will jointly review current
configuration and setup of application to provide resolutions for
application issues. |
Issues are resolved. |
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l)
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Weekly status meetings and status report |
Implementation Partner and MDACC will conduct weekly team meetings
and provide a status of their activities |
Review from MDACC Project Manager |
It is important to note
that the vendor or vendors selected to develop M. D. Anderson’s RFP are not
automatically qualified to engage with the Institution for purposes of
implementing the recommended strategy or solutions. The engagement of
contracted services for implementation can, at M. D. Anderson’s discretion,
be solicited via a second and separate Request for Proposal.
This RFP is for review purposes only.
Proposals will not be accepted if not submitted through M. D. Anderson's
online Ariba Sourcing tool. With this process, you
will be able to respond to our RFP, including specifications, terms and
conditions, and other pertinent documents within one centralized web console.
This RFP will be available for review on Ariba on
10/27/09 at 9:00 a.m.
CST.
Interested Suppliers Next Step:
The next step in this process is for you to register your
company information on Ariba Supplier
Portal. To participate in this sourcing event or any future events, M. D.
Anderson now requires ALL suppliers, regardless of current business
relationship, to complete an online registration. This will allow us to
collect general information about your company. Visit our website at www.mdanderson.org/suppliers, click on the
Supplier Registration link and complete your company registration. It is important to keep in mind
that registration through the Ariba site is
the first step in doing business with M. D. Anderson. Additional important
steps are still required from you in order to participate in this event.
Please view the registration instruction carefully on how to add M. D.
Anderson as your Buyer Company after registration is completed. Once you have
successfully added us as your Buyer Company, we will review and approve your
request. Once you have been approved, you will be invited to participate in
this event or in any current RFPs that match to
your company commodities.
***Interested suppliers should also note that
Subcontracting Opportunities are probable in connection with this
solicitation. Please review the
HUB
Subcontracting Tip Sheet.
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