Request
for Proposal
By
The University of Texas Systemon behalf of The University of Texas Supply Chain Alliance
For
Selection of a Preferred Supplier
To provide
Indoor and Outdoor Lighting Fixtures
RFP No. UTS/A10
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RFP Information: |
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Contact Information: |
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Open: |
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Name: |
Rose Berberian |
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Close: |
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E-mail: |
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Phone: |
713-792-1635 |
The University of
Texas System Supply Chain Alliance (the "Alliance") was created to expand the
use of joint purchasing and explore new opportunities to leverage the collective
size and strength of our campuses through cooperative purchasing agreements. The
mission of the Alliance is to provide reliable, sustainable solutions for the
purchase and delivery of equipment, services, and supplies to support the core
missions of education, patient care, and research at the University of Texas
System. (“UT System”)
The University of Texas M.D. Anderson Cancer Center ("M.D. Anderson") was chosen
by UT System to host the Alliance's Strategic Sourcing Team. This team of supply
chain professionals is exclusively dedicated to accomplishing the goals and
objectives of UT System.
The Alliance has
chosen to utilize an electronic RFP process to collect cost, performance data,
and general requirements. With this process, your company will be able to review
and respond to our RFP, including specifications, terms and conditions, and
other pertinent documents on one centralized web portal.
To participate in this sourcing event and respond to
this RFP, the Alliance requires ALL suppliers, regardless of current business
relationship, to complete an online registration on Ariba/Procuri registration
site. This will allow the collection of general information about your company.
Visit the website at
www.mdanderson.org/suppliers,
click on the Supplier Registration button in the middle of the page and complete
your company registration.
GENERAL OVERVIEW
1.1 Description of the University of Texas System
The University of Texas System is comprised of 15 institutions of higher education with institutions across the State of Texas whose missions are devoted to world class healthcare, teaching, research, and public service (collectively, “UT System”). UT System currently has six health institutions and nine academic facilities making it one of the largest education systems in the United States. With an operating budget of over $11 billion dollars, UT System has a current student enrollment exceeding 190,000. UT System employs approximately 80,000 faculty and staff, making UT System one of the largest employers in the State of Texas.
The UT System is comprised of the following institutions:
· The University of Texas Medical Branch at Galveston (UTMB)
· The University of Texas Southwestern Medical Center at Dallas (UTSW)
· The University of Texas Health Science Center at Tyler (UTHSCT)
· The University of Texas Health Science Center at Houston (UTHSCH)
· The University of Texas Health Science Center at San Antonio (UTHSCSA)
· The University of Texas M.D. Anderson Cancer Center (UTMDACC)
· The University of Texas at Austin (UT Austin)
· The University of Texas at Arlington (UT Arlington)
· The University of Texas at San Antonio (UTSA)
· The University of Texas at Dallas (UTD)
· The University of Texas – Pan American (UTPA)
· The University of Texas of the Permian Basin (UTPB)
· The University of Texas at El Paso (UTEP)
· The University of Texas at Brownsville (UTB)
· The University of Texas at Tyler (UTTY)
· The University of Texas System Administration
The University of Texas System has established The University of Texas System Supply Chain Alliance (the “Alliance”) to conduct and coordinate strategic purchasing initiatives across UT System health institutions: UTMB, UTSWMC, UTHSCT, UTHSCH, UTHSCSA, and UTMDACC and are members of the Alliance. Through a collaborative relationship among the six health institutions, the Alliance seeks to combine the supply chain and contracting activities and efforts to obtain best value goods, services, and equipment, while reducing total acquisition costs. The Alliance has created a team of supply chain professionals (the “Strategic Sourcing Team”) that has been tasked with executing these purchasing initiatives across UT System. By participating in this Request for Proposal (“RFP”), the Proposer(s) agrees to extend all goods, services and pricing to any University of Texas institution or affiliate (“Institutional Participant”) that wishes to participate in any final contract formed with Proposer(s).
1.2 Objective of this RFP
UT System, on behalf of the Alliance, seeks to identify a supplier or suppliers that will provide the most practical and cost effective business model to service the needs for Indoor and Outdoor Lighting Fixtures (collectively” Lighting Fixtures”). The Lighting Fixtures are more specifically described in Section 5.4 (Scope of Work) of this RFP.
The successful Proposer will be referred to and designated as “Preferred Supplier.” The goal of UT System and the Alliance is to team with one or more Preferred Suppliers and develop a relationship that will produce a win-win for all parties. UT System hopes to work through the Alliance with the Preferred Supplier(s) to establish practical business processes and procedures that will foster a strong working relationship.
1.3 Background Information
UT System’s Office of Facilities Planning and Construction (OFPC) has prepared their six year plan for UT System’s Capital Improvement Plan (CIP), which covers renovations and new construction projects. These capital improvement projects total approximately $8 billion dollars as of April 2009. Using information from RS Means and OFPC the estimated value for Lighting Fixtures is approximately $47 million dollars over the next six years. Of this $47 million dollars, the goal of UT System is to work with a successful Proposer(s) in driving significant cost savings and contracting for general fixtures which represents approximately 80% of total lighting purchases.
THE ESTIMATED VALUE OF THIS RFP IS AN ESTIMATE ONLY. THE ESTIMATES OF PURCHASE AND USAGE OF PRODUCTS AND/OR SERVICES INCLUDED IN THIS RFP ARE ESTIMATES ONLY OF PRODUCTS AND/OR SERVICES PURCHASED UNDER ANY AGREEMENT RESULTING FROM THIS RFP MAY BE MORE OR LESS THAN THE ESTIMATES PROVIDED IN THIS RFP. UT SYSTEM DOES NOT REPRESENT, WARRANT, OR GUARANTEE THAT UT SYSTEM WILL PROCURE ANY PARTICULAR DOLLAR VALUE OR ANY PARTICULAR QUANTITY OF PRODUCTS AND/OR SERVICES UNDER ANY AGREEMENT RESULTING FROM THIS RFP. UT SYSTEM SPECIFICALLY DISCLAIMS ANY SUCH REPRESENTATIONS, WARRANTIES, AND GUARANTIES.
UT System through the Alliance is seeking to reduce the total cost of Lighting Fixtures while creating synergies between UT System, the Alliance and the Preferred Supplier(s).
NOTE:
This RFP Summary is for review purposes only. Proposals will not be accepted if not submitted through the online Ariba/Procuri Sourcing tool. With this process, you will be able to respond to the RFP, including specifications, terms and conditions, and other pertinent documents within one centralized web portal. This RFP will be available for review on Procuri on May 29, 2009.
It is important to keep in mind that registration through the Ariba/Procuri site is the first step in doing business with the UT System and the Alliance. Additional important steps are still required from you. Please click on this link to view the Registration Instruction carefully on how to add M.D. Anderson as your Buyer Company after registration is completed. Once you have successfully added M.D. Anderson as your Buyer Company, your request will be reviewed and approved. Once you have been approved, you will be invited to participate in this sourcing event.
Only one
registration per company is required at this time. If you have previously
registered at the M.D. Anderson web portal, no further registration is required.
During the RFP process, the person that registers your company will be
responsible for granting access to other individuals within your organization.
If you have any questions related to this RFP, please contact Rose Berberian
at 713-792-1635 or by e-mail at
rberberian@mdanderson.org.