• Bidding Requirements
• Bid Solicitations
• Submitting A Bid Response
• Current Bids

Bidding Requirements

Procurement Services will process the request based on total values, complexity, or service.

• Generally, orders less than $5,000 will be processed without bid unless it is a regulated item or the user’s needs are best served by competition.

• Orders between $5,000 and $25,000 require informal bids as a minimum. Informal bids may be via telephone, facsimile transmitted or published on our website.

• Orders exceeding $25,000 must be formally bid to all potential qualified vendors. These solicitations are provided on our web site.

Bid Solicitations

Procurement Services will solicit bids from known suppliers in categories where they are qualified to provide the selected services, materials or equipment. The General Services Commission’s Combined Master Bid List (CMBL) may be utilized to locate any other additional sources that may be required, and for all certified Historically Underutilized Businesses (HUB) as well.

All current invitations to bid are available for public viewing in Procurement Services or on our website at: http://www.mdanderson.org/~purchase. This site is updated weekly. Formal bids are also available in our bid books in the lobby of Procurement Services between 8:00 a.m. and 5:00 p.m. daily. Specific invitations to bid may be requested verbally or in writing by prospective bidders at any time prior to the bid opening.

Requests for acquisitions will be issued using the most effective solicitation process, including but not limited to:

• Request For Qualifications
• Open Market Invitation To Bid
• Request For Proposal
• Request For Information
• Sealed/Negotiated Proposal

NOTE: M. D. Anderson is prohibited from signing any agreement with a vendor identified by the State Comptroller as "on hold" for back taxes or indebtedness to the State unless the vendor agrees all payments due from MDACC will be held by the comptroller to reduce/satisfy said debt.

Submitting A Bid Response

Bids are accepted on (or attached to) our Request For Proposal form only and must be received in Procurement Services no later than the specified bid time and date. There are no exceptions to this rule. Bids may be returned by mail or hand delivered to the receptionist desk of Procurement Services.

Bid openings are conducted at the time indicated on the bid in Procurement Services unless otherwise specified.

Please note: functionally equivalent products may be bid if clearly stated and supported by accurate descriptive literature; any alternatives to specifications must be stated on the bid form; M. D. Anderson reserves the right to reject any and all bids or any part thereof.

Current Bids

Return to Materials Management Services

Revised 12/06/99
Maintained by Procurement Services

Problems with Procurement Services' webpage or retrieving these bid documents, please e-mail Letitia Rudison.